Opportunity for Professional Writers
If you would like to bring creative writing, reading, and storytelling to diverse communities in San Antonio, join Gemini Ink’s team of WIC Writers. Ideal candidates will have some publication history and experience teaching creative writing in community or academic settings. If you are interested, please email your resume or CV and three pages of writing to email@example.com
For more information about the Writers in Communities program visit geminiink.org/writers-in-communities
San Antonio’s community-based literary arts center Gemini Ink is a San Antonio non-profit literary arts center serving readers, writers, and keepers of oral traditions of all ages and levels of proficiency through creative writing workshops, readers’ seminars, literary performances and readings, community conversations, and interdisciplinary lifelong learning.
This position requires 30-32 in-office hours per week, plus occasional evening and weekend hours at events. Duties include staffing front office, answering phones, assisting students, managing class queries and registration, managing the mailing list database, keeping special events records, maintaining office supplies, and supporting the executive director and program directors. The registrar/operations manager should possess strong phone/customer service skills and be proficient in Microsoft Office Suite. Ability to speak Spanish a plus. Non-profit arts experience a plus. Excellent communication skills required. Must be an excellent team player. Extraordinary organizational skills and attention to detail required.
MAJOR DUTIES AND RESPONSIBILITIES
OFFICE HOURS: 9am–4pm
Pay rate: $11.50 /hr
• Staffs front office and, as patrons’ first point of contact with Gemini Ink, is welcoming, knowledgeable about our work, and helpful with inquiries
• Answers phones, answering general queries, taking messages, and acting as liaison between callers and executive director and program directors.
• Maintains overall office appearance and cleanliness
• Follows established office procedures for course registration/confirmation and preparation, including keeping records of money received and due, registering students in the computer database, copying and mailing handouts/manuscripts, communicating with students, and preparation of rosters and classroom space
• Works with programs director and managing director to review and award scholarships, notifies recipient of award, collects any payment due, and follows registration process above
• Updates and records contributions in the computer database and works with financial officer and managing director to ensure that timely acknowledgments and tax letters are sent
• Assists with internal financial procedures
• Keeps registration records for special events registration, prepares and disseminates the check-in forms, and serves as coordinator for check-ins at the event
• Works with communications director to plan menus and décor and secure bids for INKstravaganza, Autograph Series, La Voz and smaller events requiring receptions
• With prior approval from executive or managing director, runs occasional errands outside the office (limited to 4 hrs per week)
• Coordinates with post office, cleaning crew, and other vendors as needed
• Purchases and maintains office supplies
• Notifies staff via-e-mail and phone of upcoming meetings and forwards pertinent e-mails
• Manages and updates general organizational mailing list
• Coordinates with programs and communications directors to prepare the mailing list
• Prepares mailing list for mailing service before the printing of semester catalogues three times a year
• Assists directors as needed
• Other tasks as assigned
Apply: Email résumé, and cover letter to Evie Reyes, Managing Director, at firstname.lastname@example.org with REGISTRAR/OFFICE MANAGER in the subject line.